Job Description

Administrative Assistant

PR firm specializing in community engagement and special events. Responsible for client retention, customer servicing, and providing industry specific outreach related technical support including providing guidance to clients.

Essential Job Functions

• Maintaining and updating filing, supply inventory, and databases
• Operating office machines: phones, photocopiers, scanners, printers, and computers
• Computing, recording, and proofreading data and other information such as records or reports
• Typing, formatting, proofreading, editing, and binding RFP proposals, correspondence, and other documents
• Completing work schedules, managing calendars, and arranging appointments
• General administrative support for events
• Prepare reports and correspondence
• Available to work evening hours and weekend events as needed

Knowledge, Skills & Abilities

• Must have strong attention to detail, organizational, and administrative skills
• Ability to write reports, business correspondence, and develop business procedure templates
• Excellent customer service skills, with professional demeanor in person, in writing, and on the phone
• Must be able to competently use Microsoft Office (Excel, Outlook, Word, PowerPoint), Adobe Acrobat, and have a quick-to-learn acumen for other software platforms
• Bilingual English/Spanish is required

Work Schedule: Hybrid

*Position will be required to come into the Pasadena office 2 days per week and 3 days working remote.

Pay: $24.00 an hour

Qualified candidates submit your resume today!

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