Job Description

Job Description and Duties

Under the direct supervision of the Branch Chief in the Office of Driver Certification and Substance Testing (ODCAST) the incumbent will receive technical instruction while providing administrative support for the Department's drug-free workplace, license, credential and certificate requirements for safety sensitive employees pursuant to Federal and State regulations and policies. Incumbent is expected to handle a variety of the most difficult duties in a timely and independent manner. This position requires verbal and written analytical communication skills, time management, document organization and the ability to follow internal processes as well as knowledge and ability to maintain and update external and internal databases. May serve as backup or provide additional support when staff are out of office.

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst  exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.  To apply for the exam, please click and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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PARF#22-5-134 JC#455555

You will find additional information about the job in the .

Working Conditions

This position is located in Sacramento, Sacramento County.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolvingtelework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs.Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidatewill be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, andreimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulationsor applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of theselected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

In addition to an Employment Application (STD 678), a Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, knowledge, skills and abilities qualify you for this position. The SOQ also serves as documentation of your ability to present information clearly and concisely in writing and will be considered the first phase of the hiring process.

1. Describe your experience reviewing documents for accuracy and compliance with State and Federal Regulations.

2. Describe your experience preparing Notices of Adverse Action, Letters of Warning, Non-Punitive Terminations and Summary Dismissals.

3. Describe your experience and background with drug and alcohol testing.

4. Describe your experience and background verifying licenses, credentials and certificates.

5. Describe your experience dealing with difficult situations and/or people.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies:  or . Please redact birthdates and social security numbers.  

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Change Leadership: Develops new and innovative approaches needed to improve effectiveness and efficiency of work products. Encourages others to value change. Considers impact and recommends changes. (Cultivate Excellence - Innovation)

• Decision Making: Makes critical and timely decisions. Takes charge. Supports appropriate risk. Makes challenging and appropriate decisions. (Strengthen Stewardship and Drive Efficiency - Engagement)

• Reliability: Ability to demonstrate dependability in meeting commitments, and providing a consistent work product. Takes responsibility for individual actions in order to meet deadline demands. (Cultivate Excellence - Integrity)

• Problem-solving and Decision-making : Identifies problems and uses logical analysis to find information, understand causes, and evaluate and select or recommend best possible courses of action. (Cultivate Excellence - Engagement)

• Teamwork and Collaboration: Sets team structure. Organizes, leads, and facilitates team activities. Promotes team cooperation and encourages participation. Capable of cross functionality and working well with others on a team to achieve personal goals, team goals, and organizational goals. Takes responsibility for individual actions in order to achieve consistent results. (Strengthen Stewardship and Drive Efficiency - Engagement)

• Customer Focus: Considers, prioritizes, and takes action on the needs of both internal and external customers. (Cultivate Excellence- Engagement)

• Communication: Expresses oneself clearly in all forms of communication. Gives feedback and is receptive to feedback received. Knows that listening is essential. Keeps others in the Division and other functional units informed as appropriate. (Strengthen Stewardship and Drive Efficiency - Engagement)

• Analytical Skills: Approaches problems using a logical, systematic, and sequential approach. Weighs priorities and recognizes underlying issues. (Cultivate Excellence - Innovation)

• Thoroughness: Ensures that work and information is complete and accurate. Ensures that assignment goals, objectives, and completion dates are met. Documents and reports on work progress. (Cultivate Excellence - Engagement)

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

The STD. 678 is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, you are required to include the Job Control (JC-455555), PARF #22-5-134 and title of the position Associate Governmental Program Analyst on the State application (STD. 678) form.

Electronic applications through your Cal Career Account are highly recommended. 

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIRFICATE must include a copy of your degree/transcripts or LICENSE/CERTIFICATE along with your application (STD. 678) to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Job Tags

Permanent employment, Full time, Immediate start, Remote job,

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