Job Description

Our client a well known University is seeking a Contract Administrator in their New York, New York Location!

Contract Support

• Coordinate the routing, tracking, and collection of electronic signatures for research agreements and related documents.
• Assist with follow-ups and communication with internal Contracts Officers and external stakeholders to ensure timely contract execution.
• Maintain and update the Contracts Management Systems (CMS) with relevant documents and status changes.
• Perform light edits or updates to contracts at the direction of the Contracts Lead.
• Use approved AI tools to assist with contract-related tasks such as document population or summary generation as needed.
• Verify study registration on platforms such as ClinicalTrials.gov and follow up with investigators or sponsors to collect missing information.
• Manage or verify study related documentation for research study initiation, such as certificate of insurance.
• Maintain an accurate and organized electronic Contract Library and support version control across documents.
• Generate regular status and productivity reports for the Contracts Team and leadership.

Administrative Support

• Provide general administrative support to the Associate Director, Contract Team, Strategic Business Units and the Executive Director of the CTO.
• Schedule and coordinate meetings, including agendas and materials preparation.
• Order office supplies and manage related procurement processes.
• Assist in tracking tasks, deadlines, or outstanding items for contracts and office operations.
• Perform additional administrative duties to support the efficient functioning of the Contracts Team and CTO.
• Perform related duties and administrative tasks as assigned/requested.

Minimum Qualifications:

• Bachelors degree and 13 years of experience in contracts, legal, or administrative support.
• Strong familiarity or quick adaptability with electronic signature platforms, contract tracking systems, and file management.
• Proficiency in Microsoft Office Suite, and document routing tools.
• Excellent organizational skills, with attention to detail and time sensitivity.

Preferred Qualifications:

• Experience in a clinical research, academic medical center, or legal setting.
• Understanding of contract workflows and regulatory documentation processes.
• Excellent communication skills; professionalism when interacting with researchers, sponsors, and internal teams.
• Proven ability to multitask in a fast-paced environment while maintaining accuracy.
• Comfort with or interest in using AI tools to enhance workflow and efficiency.

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