Job Description

The administrative assistant and light book-keeper will provide assistance to farm administrators in ensuring a smooth running of the business, dealing with financials, daily operations and customer service. 

You’ll work closely with managers from the different departments throughout the business to make sure payments are completed and filed correctly and promptly, timesheets are reviewed before running each payroll, helping document transactions between departments in our bookkeeping system, and becoming familiar with payments made throughout each department to provide necessary information to our bookkeepers. 

In regards to customer service duties, you will be the first point of contact for customers calling the farm for inquiries for venue rentals, birthday parties, summer camp, and events. 

This assistant would be expected to work on-site 40 hours a week and would be willing to assist with on-site events when needed throughout the busy season (an expected 10 weekends per year). 

Duties include: 

• Monitor cash flows, payments and timesheets 
• Manage employees submitted receipts and any commissions or reimbursements owed to employees
• Understand the relationship between several departments and reporting on financial debts owed between them
• Create monthly reports for each department based on accrual period 
• Submit payroll breakdowns and shared resource reports to bookkeeper on a monthly basis
• Maintain employee records and other basic HR duties like onboarding, payroll, and timesheet management
• Answer basic customer service questions via phone, text or email throughout the work day in a timely manner
• Occasionally assist in site visits or venue tours 
• Maintain very good organization using Google Suite products, Xero and/or Quickbooks bookkeeping, and other softwares that the company uses for appointments, bookings, orders, etc. 

Needed qualifications: 

• Basic knowledge of bookkeeping and accounting softwares 
• Willingness to learn the business and become passionate for our mission
• Energetic personality for customer service 
• Can quickly and effectively work in a fast-paced environment
• Exceptional written and verbal skills 
• Comfortable with and skilled in software programs, databases and computers 

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