Job Summary: A Legal Assistant performs a variety of administrative and secretarial duties to support three – four attorneys. They will maintain positive contact with attorneys, support staff and clients, and observe confidentiality of firm and client matters.
Essential Duties and Responsibilities:
- Prepare correspondence, memoranda, and other legal documents from written or oral drafts; drafts standard correspondence, and other documents.
- Opens new files, and maintains all client and general files. Conducts periodic review for possible storage or older files; prepares files to be closed.
- Input attorney time into firm billing software; proof billing sheets; review and edit bills.
- Maintain attorney calendars, dockets, and contacts as necessary.
- Maintain good relations with clients; observes confidentiality of attorney-client relationship.- Assist in preparation of case for trial or administrative hearing.
- Proofread and format all outgoing documents according to Robbins Schwartz standard documents.- Perform all administrative duties needed by attorneys.
- Assist other attorneys with overflow work and in another secretary's absence.
- Be present in the office regularly and adhere to normal office hours with the exception of holidays and allotted paid time off.Knowledge, Skills, and Abilities Required:
- Excellent written and verbal communication are essential to perform complex administrative duties in a professional services setting
- Ability to operate standard office equipment, including personal computer, copier, facsimile, telephone, and Dictaphone.
- Proficiency in Microsoft Office suite, Document Management system, and Juris suite
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Exceptional ability to proofread documents for grammatical, typographical, spelling, and formatting errors.
- Interpersonal skills necessary to follow instructions effectively and communicate in person, by email, and telephone in a courteous manner with both clients, attorneys, and other staff members.
Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
Robbins Schwartz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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