Job Description
Overview
The Payroll Manager is responsible for overseeing and managing the organization's payroll functions to ensure accurate and timely processing of employee compensation. This includes directing and providing guidance and supervision to payroll staff, maintaining compliance with federal, state regulations, identifying and implementing efficient payroll processes/systems and updating procedures.
Essential Job Functions
Supervisory Responsibilities
- Supervise and mentor payroll staff.
- Promoteacultureofserviceandoperationalexcellence.
- Conducttrainingonpayrollsystemsandcompliancestandards.
- Strongleadershipandteam-buildingcapabilities.
- Recruits,interviews,hires,andtrainsnewstaffinthe department.
- Overseethedailyworkflowofthedepartment.
- Provides constructive and timely performance evaluations.
Operations
- Overseeend-to-endpayrollprocessingforweekly,semi-monthly,andannualcycles.
- Foreachpayperiod, reviewweeklyandsemi-monthlypayrollreconciliationofchangesfor accuracyandcompletenessandensurethatreconciliationagreestoADPPayrollRegister.
- Implement,maintain,andreviewpayrollprocessingsystemstoensuretimelyandaccurate calculation of salaries, bonuses, benefits,garnishments, taxes,andotherdeductions.
- Manage the preparation and maintenance of accurate records and reports of payroll transactions and submit for internal reviews.
- Prepare GL Payroll postingentry, along with supportingschedulethat reconciles payroll systemactivity to GL.
- Reconcile payroll general ledger accounts, ensuring all payroll-related transactions are accurately posted.
- Track employee STD, LTD and PFML payments and confirm all payments issued by TPA are deposited and employee form W2s are accurately stated.
Compliance and Audit
- Ensure accurate deductions and withholdings for taxes, benefits, and other payroll-related items are paid timely and accurately.
- Overseeandreviewbenefitpaidtimeoffprocessestoensuredataisaccuratelycalculated.
- Partner with HR department to audit payroll and HR data and develop consistent standard operating procedures for data entry and payroll and benefit reporting.
- Oversee and review payroll changes including new hires, terminations,promotions,and changes to pay rates.
- Monthly,reconciliationofpayrollliabilityaccounts.
- Conductperiodicauditsofpayroll data toensureaccuracyandcompliance.
- Stayupdatedonindustrytrendsandchangesinpayrolllegislationtoensureongoing compliance.
- Primary contact for annual 401k Compliance, Worker's Compensation, and Retirement Plan audits.
- Prepare quarterly reconciliation of Form 941 to GL.
- Update Retirement and 401K remittance schedules after each payroll to ensure deposits are transmitted timely.
- Prepare monthly, quarterly and annual payroll earnings and deductions reporting for internal and external users.
- Respond to employee inquiries regarding escalated payroll issues and provide resolutions in a timely manner.
- Prepareand analyzepayroll reports, providinginsightsand recommendations tosenior management.
- Serveasprimarybackupforpayrollprocessing.
- Performs other duties as assigned.
Systems & Process Improvement
- Assesspayrollsystemsandprocesses forefficiencyandautomationopportunities.Make recommendations relating to software relating to process and procedures.
- Developandrefine payrollpoliciesandprocedurestoimproveworkflowsandreduce errors.
- Manage transition related to payroll interface with new financial accounting system as applicable.
- OptimizingmodulesinADP.
Qualifications
- Bachelor's degree in Accounting, Business Administration, or related field (or equivalent experience in a broad range of financial accounting and reporting) is required.
- 5-10yearsofpayrollexperience,including3+yearsinamanagerialrole.
- ProcessingpayrollinaUnionaplus.
- Strongknowledgeofpayrollregulations.
- Experience with financial accounting system implementation and optimization (payroll preferred).
- Proficiency in ADP or other payroll software and Microsoft applications.
- Excellent analytical and problem-solving skills.
- Strong attention to detail for accurate calculations and compliance.
- Effective communication and interpersonal skills.
- Strong analytical and mathematical skills to handle complex payroll data.
- Ability to work under pressure and meet tight deadlines.
- Strong organizational and leadership skills.
- Excellent analytical, organizational, and communication skills.
*MTA reserves the right to waive any qualifications at its discretion*
The MTA is an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive environment for all staff.
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