Job Description

PJ Publishing is seeking an organized detail-oriented and enthusiastic Editorial Assistant to join our editorial team. PJ Publishing (PJP) is the in-house imprint of PJ Library the flagship program of the Harold Grinspoon Foundation (HGF) that mails more than 240000 Jewish childrens books as gifts each month to children in North America from birth through age twelve. Most PJ Library books are created by outside publishers but PJ Publishing publishes a select fewand that number is growing. The Editorial Assistant will handle administrative logistics for the team. Youll have a sharp eye for detail and strong organizational skills. Youll need to be highly efficient able to work well under pressure and a strong deadline-focused multitasker. You will also be flexible and adaptive comfortable taking the initiative and have excellent communication skills. Knowledge of Jewish culture and religion is a plus.

This newly created role is an excellent opportunity: You will be part of a small team working on a growing catalog of specially curated Jewish childrens books. You will report to the Managing Editor providing support on our list of board books picture books emerging reader titles and middle-grade books.

Requirements

Responsibilities

Managing licensed reprint title organization for PJ Library and PJ Our Way and ensure adherence to deadlines including creating and maintaining a system to track up to 20 titles at any given time

Assist Production Editor in preparing and managing PJPs internal production schedule for 10-15 titles

Assist Acquisitions Director in maintaining author office hours

Create and maintain schedules for book flap production

Review contracts for individual title schedules to ensure internal and external deadlines are met

Track deadlines and serve as liaison with freelancers (flap writers book designers book copyeditors etc.)

Schedule and act as notetaker at internal PJP meetings including production and book flap meetings

Ensure that materials for cataloging-in-publication applications are complete and correct including LCCN registration and copyright

Manage funding schedule and payment process for external publisher funding as part of the Next Level Books Initiative

Run reports on books in the various international programs and translation languages

Submit PJP titles for publicity reviews and awards

Track and mail out contractual bonuses to PJP authors

Mail creator copies review copies and book award copies

Secure foreign rights for PJP English editions and liaise with translators

Field all PJP author requests for wholesale copies

Liaise with colleagues across HGF including Operations Marketing Digital and Author Stewardship teams

Maintain organization of team spaces including SharePoint Dropbox and Wrike and manage storage and tracking systems for PJP titles

In addition to these responsibilities the Editorial Assistant will perform other duties as assigned.

Qualifications

Bachelors degree or equivalent

1 to 3 years administrative experience preferred

Proven ability in project management including managing time prioritizing deadlines and balancing multiple projects simultaneously

Excellent English-language editing and writing skills

Meticulous attention to detail and excellent organization skills

Ability to communicate clearly and interact professionally with both internal staff and external partners and freelancers

Proficiency with Microsoft Office 365 Suite (specifically Word Outlook SharePoint and Excel) as well as Salesforce or other CRM systems

Interest in childrens books and Jewish knowledge are a strong plus

Location

This role is available fully remote within the U.S. or hybrid from our offices in New York City or Agawam MA. Hybrid employees are expected onsite 60% of the time. All team members must be available during standard Eastern Time (ET) business hours for meetings and collaboration.

Compensation

A competitive salary ranging from $50000-$55000 annually commensurate with experience.

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