I. Receptionist
A. Greets and directs clients to appropriate individuals or meeting rooms
B. Answers all incoming phone calls, operate the company switchboard, and fields calls to the appropriate person
C. Transcribes after-hours voicemails and sends messages to appropriate party
D. Manages incoming meetings and organizes catering as needed
E. General housekeeping of the reception area
F. Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office/UPS/FedEx
II. Office Coordination/Operations
A. Restocking/cleaning kitchen throughout the day and at the end of day
B. Restocking/cleaning conference rooms after each meeting
C. General housekeeping of the entire office
D. Order daily lunch for Partners
E. Handle any maintenance or repairs with building management
F. Liaison between IT and employees to ensure issues are resolved in a timely manner
G. Maintain organization of file, supply, and storage areas
III. HR Support
A. Set up desks for incoming employees, including ordering computers, monitors, phones, and other supplies
B. Manage and maintain a filing system for Partners and COO
IV. Purchasing
A. Ordering business cards
B. Office and Kitchen Supplies – keeping stock and ordering inventory
C. Miscellaneous orders for Partners
V. Executive Assistant Back Up
A. Constant communication with the Executive Assistant
B. Provide backup support to the Executive Assistant for travel arrangements, including reservations, ground transportation, and itineraries, and provide updates as needed
C. Assist Executive Assistant(s) as needed
Qualifications & Requirements:
Education:
· High school diploma
Experience:
· 2-4 years’ experience as a receptionist or admin assistant with heavy phone usage
Skills:
· A high degree of professionalism on the phone and in person
· Exceptional organization skills and attention to detail
· Ability to complete tasks and projects with little oversight
· Self-motivated
· Strong ability to multi-task
· Able to use a switchboard
· Proficient in Excel, Word
· Optional experience: CoStar, LoopNet, Monday.com
...~ Comprehensive deep and superficial venous disease ~ Opportunity to expand and develop latest techniques and procedures such as PAE, GAE ~1:5 weekly IR call, beginning at 5:00 pm ~ State-of-the-art Siemens and Philips peripheral labs and Siemens Artis Q biplane...
...Job Description Job Description Preferred Qualifications: Valid Special Education license from the Hawaii Teacher Standards Board. Desired Experience: Special education classroom experiencein a PK-2 school setting. Desired Knowledge: Plan and facilitate...
...Job Description About the role: Recruiting at TQL is an opportunity to build a career with an industry leader of over 9,000 employees... ...regarding onboarding and dispositioning candidates with a high level of accuracy What you need: Elite work ethic, 100% in-...
...Description Immediate need for a talented Scientist 4 - Research and Development . This is a 12+ Months Contract opportunity... ...with CROs for protein production Our client is a leading Pharmaceutical Industry and we are currently interviewing to fill this and...
...Location: Buckhannon, WV 26201Position Type: Full TimeEducation Level: High School/GEDJob Shift: AnyJob Objective: The Peer Support Specialist is responsible for assisting individuals in recovery through education and coaching, focusing on self-sufficiency,...